News #4: 2020-2021 PTA Board Elections

Parents,

For the 2020-2021 School Year, the Juarez Lincoln PTA will be hosting online elections on June 30th, 2020 at 6:00pm to elect and vote in the PTA Board for the upcoming school year. Meeting details will be sent to emails we received on your membership envelope. If you need to send us your email, you will need to email the juarezlincolnpta@yahoo.com with your child’s name and teacher they had for the 2019-2020 school year for confirmation. This is to protect your privacy online.

Anyone can be nominated to join the PTA Board as long as they have been a member for 30 days. You do not need to have experience in Microsoft or computers. Help and training will be provided to you by the previous Juarez Lincoln PTA Board and Chula Vista Councils of PTAs.

Per our PTA bylaws, the positions of Presidents, Secretary, and Treasurer must be filled in order to have a valid PTA organization. We are looking for someone to fill in the position of Secretary as the President and Treasurer will be returning for their final year.

You can submit your name to Juarez Lincoln PTA through juarezlincolnpta@yahoo.com.

The following positions are open to all who are interested:

President

  • Oversees and coordinates the work of the PTA Board to run the Juarez Lincoln PTA efficiently
  • Runs the PTA Board and Association Meetings
  • Is the official contact, communicator, and representative of the JL PTA
  • Is the authorized signer for PTA checks, contracts, and authorizations for payment
  • Automatically a member of all committees except the Nominating Committee
  • Works with other PTA leaders to connect families, school, and the community to support student success.

Secretary

  • Writes the meeting minutes at Board and Association Meetings
  • Co-signs formal papers, payment authorizations, and formal letters with the PTA President
  • Handles the PTA correspondence as directed by the PTA President
  • Maintains the PTA records and important documents to pass on at end of term

Treasurer

  • Maintains the permanent PTA record to track unit funds and financial transactions
  • Oversees the budget committee and prepares annual budget for adoption by PTA association
  • Pays all PTA bills as authorized by board or association
  • Prepares report for every board and association meetings and the annual financial report
  • Ensures taxes and reports required by PTA bylaws, insurance, state, and/or federal governments are completed and submitted by due dates

1st Vice President of Membership

  • Coordinates annual membership drive
  • Responsible for promoting membership throughout the year, collecting dues, and distributing membership cards
  • Pays all PTA bills as authorized by board or association
  • Prepares membership report for every board and association meetings
  • Ensures taxes and reports required by PTA bylaws, insurance, state, and/or federal governments are completed and submitted by due dates

2nd Vice President of Fundraising

  • Works with a committee, appointed by the president, to plan and organize fundraising activities
  • Focuses on raising the amount of funds needed to meet the unit’s budget
  • Presents reports on proposed fundraising activities at board and association meetings for approval

Historian

  • Captures, assembles, and preserves record of activities and achievements of the JL PTA
  • Collects volunteer hours for PTA meetings and events
  • Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
  • Displays or presents brief overview of PTA year at meeting near the end of the school year

Parliamentarian

  • Assists the president to manage meetings and advises on parliamentary procedure
  • Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every three years
  • Arranges nominating committee’s first meeting, providing information on nomination and election process

Auditor

    • Audits the books and financial records of a PTA to determine their accuracy
    • Presents written reports on audits to the board and the association for adoption
    • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

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